Special Event Insurance
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SPECIAL EVENT INSURANCE

Introduction: Special Event

Introduction: Special Event

Lots of small businesses host special events to get their names in front of their target audiences. For example, your client might organize a conference or run a golf tournament. Or, they may provide special entertainment for important customers and partners, such as arranging a river cruise for their advisory board. Whatever the event, it will expose your client to unique risks that Special Event Insurance can address.

What Is Special Event Insurance?

What Is Special Event Insurance?

Essentially, Special Event Insurance acts like General Liability Insurance. It protects your client from third-party claims of..

  • Bodily injury.
  • Property damage.

The main difference is a Special Event policy focuses on the spectators and attendees at a wide variety of unique public or private events that your client might host. The list of what counts as a special event is long - everything from flag football to company picnics - but usually, the term refers to events of a limited and fixed duration.

"Third-party claims" refer to allegations of injury or damaged property from someone other than your client or their employees. For example, if a competitor at your client's dart tournament loses an eye in a freak accident, Special Event Insurance can cover the injured competitor's medical bills and your client's legal fees in the lawsuit that follows.

What Does Special Event Insurance Cover?

What Does Special Event Insurance Cover?

In addition to covering third-party lawsuits, Special Events coverage can be written to suit your client's specific needs. Your client may want to add coverage such as..

  • Property Insurance to protect your client's business space, equipment, and supplies during the event.
  • Employers' Liability Insurance to cover your client when their employee sues for an injury or illness sustained during the event.
  • Cancellation Insurance to compensate your client if they have to cancel or postpone the event because of vendor bankruptcy or bad weather.
  • Advertising Liability Insurance to help your client defend against allegations of copyright infringement.

Some Special Event policies include Host Liquor Liability coverage, which protects your client if they serve alcohol to attendees. For example, say your client serves wine at a party for their investors, and an attendee drives drunk and kills a pedestrian. Host Liquor Liability pays your client's legal defense costs when the pedestrian's family sues their business. Note: if your client charges a fee for alcohol at their event, they'll need Liquor Liability Insurance to be fully protected.

Key Details for Special Event Insurance

Key Details for Special Event Insurance

Knowing some of these key details about Special Event Insurance can ensure your client is sufficiently covered:

  • Read the fine print. Special Event policies are written on independently developed forms. That means the details matter. You'll want to closely inspect the fine print to ensure your client is getting coverage that fits their event.
  • Don't forget set up and tear down. The manual labor before and after events can be a prime setting for accidents and injuries. Ask your client when they'll set up and tear down their event. That way, you can be sure the terms of the policy cover those risky periods.
  • Include multiple events. Special Event policies can be written to cover a number of timeframes - from one day to one year. Your client may opt for the annual policy if they host more than one event in the course of a year because it can be written to accommodate each event.
  • Add the venue. If your client is renting a space for their event, the owner of the rental facility will most likely require proof of liability insurance. Many will also ask to be named as an Additional Insured before your client can even sign a contract.